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NOTICE TO PROGRAM PARTICIPANTS SIGNATURE REQUIREMENTS FOR PARTICIPANTS IN CERTAIN EXPORT PROGRAMS

Notice Number:

GSM FY 96-4
EEP FY 96-5
DEIP FY 96-5
COAP/SOAP FY 96-4
SCGP FY 96-3

WASHINGTON, July 18, 1996 -- This Notice replaces Notice Number GSM FY 91-3, EEP FY 91-2, DEIP FY 91-1, and COAP/SOAP FY 91-1 dated August 7, 1991, to include in its scope the Supplier Credit Guarantee Program (SCGP).

Christopher E. Goldthwait, general sales manager of the U.S. Department of Agriculture's Foreign Agriculture Service, today announced a clarification of the signature requirements for submissions by participants under the following Commodity Credit Corporation (CCC) programs:

1) Export Credit Guarantee Program (GSM-102) and Intermediate Export Credit Guarantee Program (GSM-103); 59 Fed. Reg. 52866 et seq., October 19, 1994;

2) Supplier Credit Guarantee Program (SCGP); 61 Fed. Reg. 33825 et seq., July 1, 1996;

3) Export Enhancement Program (EEP); 60 Fed. Reg. 21037 et seq., May 1, 1995; and

4) Dairy Export Incentive Program (DEIP); 56 Fed. Reg. 26323 et seq., June 7, 1991 and 57 Fed. Reg. 45262 et seq., October 1, 1992.

This Notice is effective as of today's date, except for the SCGP, in which case this Notice is effective on August 30, 1996.

GSM-102/103

Under 7 C.F.R. 1493.140(g) of the GSM-102/103 and 1493.530(g) of the SCGP program regulations, documents required to be submitted to CCC, as well as requests by exporters or exporters' assignees, must be signed "by a principal or officer of the exporter or exporter's assignee." Goldthwait said that the authority for submitting documents to, or making requests of, CCC is often delegated by the principal or officer of a participating exporter or assignee to other selected individuals; this is especially true in larger organizations. It is not CCC's intent, to interfere with this normal procedure which may be required for efficient operations. Therefore, CCC accepts as meeting the requirements of 7 C.F.R. 1493.140(g) for GSM-102/103 and 1493.530(g) for SCGP, documents or requests submitted which bear either the actual signature of the principal or duly authorized officer, or the signature of someone duly authorized to act on behalf of such principal or officer, so long as, in the latter case, the signature is accompanied by wording indicating the delegation of authority (see examples below), or, alternatively, by certified copies of such delegations of authority. In all cases, the name of the duly authorized principal or officer must be shown, along with the title which may be simply "Principal" or "Officer."

EEP and DEIP

The signatory provisions of the EEP regulations (which also apply to the DEIP through a cross-reference in the DEIP regulations) will be applied by CCC in a manner consistent with the signatory provisions for GSM-102/103 and SCGP discussed above.

Clarification of Applicant Signature Policy

Examples of signature that would be acceptable in the export programs discussed above (as well as in the Sunflowerseed Oil Assistance Program (SOAP) and the Cottonseed Oil Assistance Program (COAP) for which regulations have not yet been published) include:

"John Smith, Principal;"
"Jane Jones, authorized signatory for John Smith, Principal;"
"Mary Brown, Officer;"
"Fred Perkins, authorized signatory on behalf of Mary Brown, Officer;"
"John Smith, General Partner;" and
"Jane Jones, authorized signatory for (name of partnership)."
(Note: The name of the signer also should be printed or typed.)

Submissions which do not conform to the above requirements, or which are not legible, will not be accepted, and notification will be given to the exporter or assignee.

Exporters having questions regarding these issues may call the CCC Operations Division at (202) 720-2150.

General information about CCC and USDA programs, resources, and services is available on the Internet. The address (url) for the FAS Home Page is http://www.fas.usda.gov

PR 0307-96

 

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