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Local and Regional Procurement Pilot Project - Instructions for Completing Quarterly Reports

INSTRUCTIONS FOR COMPLETING
QUARTERLY PROGRAM REPORTS

-- Please complete the tables in the reporting template according to your program Agreement. 

Template: Quarterly Procurement and Distribution Reporting Template (.xls)

The reporting template contains three spreadsheets:

1) Procurement: Please complete this spreadsheet if your organization has directly procured any commodities.

2) Direct Distribution and Vouchers with Commodity Value: Please complete this spreadsheet if your organization has directly distributed commodities to beneficiaries or has distributed vouchers with a commodity value to beneficiaries.

3) Cash Transfers and Vouchers will Monetary Value: Please complete this spreadsheet if your organization has distributed cash to beneficiaries or has distributed vouchers with a monetary value.

The tables in Part VII of your Agreement should closely match one or more of these spreadsheets.  Please use the spreadsheet(s) that match these tables in the agreement. 

-- Please include all commodities procured and delivered over the entire agreement and not just what was procured within the reporting period.  For example, if your agreement was signed in FY10, the quarterly report submitted by April 30, 2011, should include all commodities procured and distributed since the Agreement was signed and not just commodities procured and distributed in the previous quarter (January - March 2011).

 

AFTER YOU HAVE COMPLETED THE REPORTING FORM

-- Please submit all quarterly reports within 30 days of the end of the calendar quarter (January 30th, April 30th, July 30th and October 30th).  Reports must be submitted until all commodities covered by the Agreement have been procured and distributed.

-- Please email this file to the Program Analyst responsible for the Agreement as well as lrp@fas.usda.gov.  If you have any questions about entering your data, feel free to contact either your Program Analyst or the Food Assistance Division at (202)720-4221.

 

 

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